Hybrid Conferences made by Small Teams
summary
Small teams run a year round hybrid conference using cheap kit and repeatable processes rather than hired crews, streaming live with iPads and Center Stage into Zoom meeting plus Discord corridor and publishing sessions to YouTube live with immediate recordings. The model reuses the same venue and schedule, keeps staff small, and prioritizes participant progression from peripheral attendee to organizer. Historical peak attendance reaches about 300, tickets sold out in one minute, and the setup removes dedicated camera and sound crews.
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chapters (13)
- 0:00Introduction and conference overview
- 1:11Conference origins and organizer background
- 4:51Why Scrum Gathering Tokyo was created
- 6:40Challenges with practitioner engagement
- 8:33Gathering vs conference culture in Japan
- 10:02Key characteristics of Matsuri festivals
- 11:30Community-driven and sustainable model
- 13:19Legitimate peripheral participation
- 14:49Focus on participant energy and staff experience
- 16:12Budget system and financial balance
- 18:22Transition to online and hybrid formats
- 20:33Technology philosophy and weekly experiments
- 21:15Current initiatives and future plans
related talks
47mPlanning and Running Online and In-Person Events
33mIntroduction
07mRunning a conference livestream from my living room
40mVirtual Events: Behind the scenes of an engaging community conference
14mUnscheduled Chat
19mCelebrity and the future of Conferences
10mUpdating the way we work
32mBuild a Better PyCon My Annual Reflection