Running events, calendars, and keeping on top of CfPs for your community
summary
KubeVirt runs a simple, repeatable system: track CFPs 4–8 months ahead, order swag ~5 months before events, and surface deadlines weekly via an events wiki and shared calendar so nothing slips. Task management relies on Super Productivity for alerts and to-do lists; social posts queue in Buffer across Mastodon/BlueSky/X. Missing CFPs (KVM Forum took three years to catch) gets solved by subscribing project mailing lists. The approach is crowd-sourced, weekly-reviewed, and demonstrably reduces missed opportunities.
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