This Meeting Is Better Than An Email: A Panel Discussion on Facilitating Great Meetings
summary
Weekly meetings start 3–4 minutes late, use a shared notes doc with a template and rotate note-taking so new contributors can jump in immediately, and keep a fixed agenda structure (issues/PRs then open discussion) so people know how long to block. SIGs run four subprojects, the website supports about 15 languages, meetings record to YouTube but hosts turn off recording at the end and invite off‑record followups, and facilitators pause (count to seven–ten) to make space for quieter voices.
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chapters (11)
- 0:00Panel discussion intro
- 1:27Inclusive meetings in open source
- 3:55New contributor rituals
- 6:47Time zones and schedules
- 9:54Meeting facilitation mistakes
- 12:45Recording meetings and hangouts
- 15:17Consistent agenda structures
- 18:07Sub-project updates and open floor
- 20:31Encouraging quiet voices
- 24:05Meeting facilitation mistakes
- 25:12Closing remarks and Q&A
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